York Register Office Privacy Notice Annex A1
York Register Office Privacy Notice Annex A1
Processing activities and data collected for registrars, superintendent registrars and registration authorities:
- To complete a birth registration (including still birth)
- Statistical purposes, linked to birth registration (1)
- Statistical purposes, linked to birth registration (2)
- To complete a death registration
- Statistical purposes, linked to death registration (1)
- Statistical purposes, linked to death registration (2)
- To complete a death registration and statistical purposes
- To complete a death registration, Coroner
- Marriage notice
- Marriage registration
- Civil partnership notice
- Civil partnership register
A qualified informant is a person permitted in law to register a birth, death or still-birth.
To complete a birth registration (including still birth)
Data provider:
- Qualified informant
Data to be provided:
- Registration district and sub district of birth
- Entry number
- Date and place of birth
- Name and surname
- Sex
- Name surname and occupation of father (if recorded)
- Name, surname and occupation of mother
- Usual address
- Name, surname and usual address of the informant (if not the mother or father)
- Date of registration
- Name of registrar
Personal information:
- Yes
Statutory basis for collection of data:
- S1 Births and Deaths Registration Act 1953
- Regulation 7 Registration of Births and Deaths Regulations 1987
Lawful basis for collection of data (under Article 6 GDPR):
- 6 (c) legal obligation
- The rights to object to processing of personal data or have personal data erased do not apply
Statistical purposes, linked to birth registration (1)
Data provider:
- Qualified informant
Data to be provided:
- Age of mother
- Age of father or parent (if registered)
- Number of previous children
- Date of marriage or civil partnership of parents (if appropriate)
- Whether the mother had any marriage or civil partnership before that date
Personal information:
- Yes, as linked to the birth registration
Statutory basis for collection of data:
- S1 Population Statistics Act 1938
Lawful basis for collection of data (under Article 6 GDPR):
- 6 (c) legal obligation
- The rights to object to processing of personal data or have personal data erased do not apply
Statistical purposes, linked to birth registration (2)
Data provider:
- Qualified informant
Data to be provided:
- Industry of employment and employment status
Personal information:
- Yes, as linked to the birth registration
Statutory basis for collection of data:
- No provision (collected voluntarily)
Lawful basis for collection of data (under Article 6 GDPR):
- 6 (e) public task
- The right to have personal data erased does not apply
To complete a death registration
Data provider:
- Qualified informant
Data to be provided:
- Registration district and sub district of death
- Entry number
- Date and place of death
- Name, surname, maiden name (if applicable)
- Sex
- Occupation and usual address of the deceased
- Date and place of birth of the deceased
- Name, surname and occupation of the spouse of the deceased
- Name, surname and usual address of the informant
- Cause of death
- Date of registration
- Name of the registrar
Personal information:
- Yes, in relation to informant’s details
Statutory basis for collection of data:
- S15 Births and Deaths Registration Act 1953
Lawful basis for collection of data (under Article 6 GDPR):
- 6 (c) legal obligation
- The rights to object to processing of personal data or have personal data erased do not apply
Statistical purposes, linked to death registration (1)
Data provider:
- Qualified informant
Data to be provided:
- Condition of deceased (single, married etc)
- Age of surviving spouse or civil partner (if any)
Personal information:
- Yes, as linked to death registration which contains the informant’s details
Statutory basis for collection of data:
- S1 Population Statistics Act 1938
Lawful basis for collection of data (under Article 6 GDPR):
- 6 (c) legal obligation
- The rights to object to processing of personal data or have personal data erased do not apply
Statistical purposes, linked to death registration (2)
Data provider:
- Qualified informant
Data to be provided:
- Length of stay in a communal establishment
- Industry of employment and employment status of the deceased
Personal information:
- Yes, as linked to death registration which contains the informant’s details
Statutory basis for collection of data:
- No provision (collected voluntarily)
Lawful basis for collection of data (under Article 6 GDPR):
- 6 (e) public task
- The right to have personal data erased does not apply
To complete a death registration and statistical purposes
Data provider:
- Doctor certifying a death via a qualified informant
Data to be provided:
- Name and age of deceased
- Cause of death
- Interval between onset of disease and death
- Place of death and if in a hospital, the name of the consultant
- Date last seen alive
- Whether seen or not seen after death
- Whether referred to the coroner and by whom
- Whether additional medical details sought
- Signature of certifying doctor, residence and qualification
Personal information:
- Yes
Statutory basis for collection of data:
- S22 Births and Deaths Registration Act 1953
Lawful basis for collection of data (under Article 6 GDPR):
- 6 (c) legal obligation
- The rights to object to processing of personal data or have personal data erased do not apply
To complete a death registration - Coroner
Data provider:
- Coroner
Data to be provided:
- Information required to complete a death registration and coroner’s name
- May include informant’s details
Personal information:
- Yes
Statutory basis for collection of data:
- S23 Births and Deaths Registration Act 1953
Lawful basis for collection of data (under Article 6 GDPR):
- 6 (c) legal obligation
- The rights to object to processing of personal data or have personal data erased do not apply
Marriage notice
Data provider:
- Party to a marriage
Data to be provided:
- Name and surname
- Date of birth
- Sex
- Condition
- Occupation
- Address
- Period of residence
- Place of marriage
- Nationality
- Immigration status, if applicable
Personal information:
- Yes
Statutory basis for collection of data:
- S27 Marriage Act 1949
- Regulation 4 Registration of Marriage Regulations 2015
Lawful basis for collection of data (under Article 6 GDPR):
- 6 (c) legal obligation
- The rights to object to processing of personal data or have personal data erased do not apply
Marriage registration
Data provider:
- Party to a marriage
Data to be provided:
- District of marriage
- Place of marriage
- Entry number
- Date of marriage
- Name and surname of parties to the marriage
- Age, condition, rank or profession
- Residence at the time of the marriage
- Name, surname and rank or profession of each party’s father
- Signatures of both parties and their witnesses
- Name of the person(s) who conducted, and registered the marriage
Personal information:
- Yes
Statutory basis for collection of data:
- S53 Marriage Act 1949
- Regulation 12 Registration of Marriage Regulations 2015
Lawful basis for collection of data (under Article 6 GDPR):
- 6 (c) legal obligation
- The rights to object to processing of personal data or have personal data erased do not apply
Civil partnership notice
Data provider:
- Party to a civil partnership
Data to be provided:
- Name and surname
- Date of birth
- Sex
- Condition
- Occupation
- Address
- Period of residence
- Place of formation of civil partnership
- Nationality
Personal information:
- Yes
Statutory basis for collection of data:
- S8 Civil Partnership Act 2004
- Regulation 3 Civil Partnership (Registration Provisions) Regulations 2005
Lawful basis for collection of data (under Article 6 GDPR):
- 6 (c) legal obligation
- The rights to object to processing of personal data or have personal data erased do not apply
Civil partnership register
Data provider:
- Party to a civil partnership
Data to be provided:
- Registration Authority where the civil partnership was registered
- Date and place of civil partnership registration
- Name and surname of civil partners
- Date of birth, sex, condition and occupation of the civil partners
- Residence at the time of the civil partnership registration
- Father’s name, surname and occupation for each civil partner
- Mother’s name, surname and occupation for each civil partner
- Signatures of civil partners
- Name and surname of witnesses
- Signature of civil partnership registrar
Personal information:
- Yes
Statutory basis for collection of data:
- Civil Partnership Act 2004
- Regulation 11 Civil Partnership (Registration Provisions) Regulations 2005
Lawful basis for collection of data (under Article 6 GDPR):
- 6 (c) legal obligation
- The rights to object to processing of personal data or have personal data erased do not apply